contentACCESS documentation version 3.1 with service pack

  1. Introduction to contentACCESS
    1. Services provided by contentACCESS
    2. Software requirements
  2. contentACCESS setup package
    1. Installation of contentACCESS
  3. contentACCESS components
    1. contentACCESS Central Administration
      1. Central administration login
      2. Automated single sign on
      3. Central Administration logout
      4. contentACCESS Central Administration user interface
    2. contentWEB
      1. Logging in to contentWEB
      2. Automated single sign on
    3. Virtual drive
    4. contentACCESS Web Services (Proxy)
    5. Central login page
  4. contentACCESS Tools
    1. Installing Outlook forms
    2. Legacy email archive connectors
    3. Legacy archive connector for Metalogix Archive Manager Exchange Edition (MAM EE)
    4. Legacy archive connector for Email Lifecycle Manager (ELM)
    5. Installing TECH-ARROW’s WinShortcutter
  5. Tenants in contentACCESS
    1. How to create a new tenant
    2. Tenant limitations
    3. How to provide access to a tenant (adding new tenant administrators)
    4. Tenant administrator invitation types
  6. General system configurations
    1. Connection
    2. User interface
    3. Users in contentACCESS
    4. Invitations
    5. Roles
      1. Creating roles
      2. Role details
      3. Role assignment
      4. Defining specific permissions of a role assignment
      5. Editing roles, editing role assignments
      6. General use cases of how to create/assign roles
      7. Managing access to contentACCESS objects
    6. Login providers
      1. Login providers’ context menu options
      2. External login provider configuration
      3. Associating an enabled provider with a user login
      4. contentACCESS users in third party systems
    7. System
    8. Licensing
      1. How to activate your license key
    9. Notifications
    10. Monitoring — how to find out possible misconfigurations / reasons of potential system/job failures
    11. Distributed environment in contentACCESS — Clusters
    12. Statistics
    13. How to create/configure databases — All databases
  7. Common features
    1. Databases
    2. Schedules
    3. Retentions
    4. Storages
    5. Exchange connections
      1. Exchange performance settings – turning off the Exchange throttling policies
      2. Hybrid Exchange environments in the Email Archive system
    6. Importing contentACCESS configurations from files
      1. Manual import of Exchange servers/groups/mailboxes to the contentACCESS Address book
      2. Importing File Archive root folders to be archived
  8. Creating new jobs in contentACCESS
  9. Jobs’ page, jobs’ context menu
  10. File Archive
    1. Introduction to File system archive
    2. File Archive settings
    3. Databases
    4. System settings
    5. Retentions
    6. Storages
    7. Root folders
    8. Aliases
    9. Schedules
    10. Provisioning settings and managing access to contentWEB
    11. Configuring aliases
    12. Configuration of jobs available in contentACCESS File Archive
    13. Configuration of File system archive job
    14. Configuration of a File system restore job
    15. Configuration of File system recovery job
    16. Configuration of Remote shortcutting job
    17. Active/inactive documents in File system archive
  11. Email Archive
    1. Important settings before creating an Email Archive job
    2. Database settings
    3. System settings
    4. Provisioning settings
    5. Retention settings
    6. Shortcuts in email archiving
    7. Storing of archived emails
    8. Creating email archive schedulers
    9. User experience
    10. Exchange 2013+: Mail app in OWA 2013+ or on MS Outlook 2013+ desktop version
    11. Exchange 2010: OWA 2010 integration
    12. Address book objects
    13. Granting access rights for mailbox users and explicit users to view the mailbox archive
    14. Creating contentWEB users (option 1)
    15. Manage access to a mailbox archive (option 2)
    16. Database and store assignment in email archiving
    17. How to assign database and storage to an Exchange group?
    18. How to assign database and storage to a mailbox?
    19. How to move data from source database/storage into a second (target) database/storage?
    20. Creating Email archive jobs: archive, restore, recovery, mailbox move, shortcut synchronizaion, shortcut repair
    21. Email archive job
      1. Email archive job configuration
    22. Email restore job
      1. Email restore job configuration
    23. Email recovery job
      1. Email recovery job configuration
    24. Mailbox move job
      1. Mailbox move job configration
    25. Shortcut synchronization job
      1. Shortcut synchronization job configuration
    26. Shortcut repair job
      1. Shortcut repair job configuration
    27. Public folder archiving
      1. How to configure a job to archive public folders
      2. Public folders in the contentWEB archive
      3. User permissions to public folders
      4. Public Folder archiving in hybrid Exchange environments
  12. SharePoint archive plugin
    1. SharePoint Archive settings
    2. SharePoint Archive job configuration
    3. SharePoint recovery job configuration
    4. SharePoint Publishing job
    5. SharePoint in the contentWEB archive
  13. Custom plugins
    1. Email management job configuration
    2. Storage replication plugin
    3. Sharing plugin
    4. Datengut plugin
    5. Email synchronizer plugin
  14. officeGATE
  15. accessGATE Mobile
  16. Virtual drive configurations
  17. Application settings
  18. Terms of use
  19. FAQ

6.5.7.Managing access to contentACCESS objects

Definition of terms:
Logged on user – the user logged in to the Central Adminisration, who has the permissions to manage access to contentACCESS objects;
Second user – the explicit user, who gets the rights (involved in the assigned role) to manage certain contentACCESS objects;
Tenant objects – objects like jobs, repositories, schedulers, archive mailboxes etc. of the given tenant;
Tenant repositories – databases, storages, retentions, shortcuts, Exchange connections, aliases of the tenant.

contentACCESS allows to manage access to the contentACCESS objects for second users. These objects are the following:

  • schedules and repositories of tenants (database, storage, retention, shortcut, Exchange connection, alias)
  • jobs of tenants
  • archive mailboxes of a given tenant
  • the file archive of a given tenant and
  • the tenant itself

In case of schedules, repositories and jobs the “manage access“ means, that the logged on user (with the necessary permissions) assigns for a second user a role containing permissions to

  • edit and/or
  • delete

the assigned tenant’s

  • schedulers and/or
  • repositories and/or
  • jobs.

In case of tenants “manage access” means, that the logged on user grants rights for a second user to manage the tenant assigned for him, i.e. he gives tenant administrator permissions for this user. The second user’s exact permissions on the given tenant are defined in the assigned role.

In case of archive mailboxes and file archive “manage access” means, that the logged on user grants for the second user access rights to the archive mailboxes and file system archive on the assigned tenant.

The permissions of the role assignment define, what the second user will be allowed to manage. E.g. if my user called ”Job manager” has got “Edit job – All allowed” permission on the TECH-ARROW, but the “Delete job” permission is not allowed in his role assignment, then he will be able to edit the jobs of this tenant, but won’t be able to delete any jobs of the tenant.

The user logged on to the Central Administration, who is able to give access e.g. to TECH-ARROW tenant‘s objects for second users, must have “Manage users and roles” permissions and “Manage tenant” permissions on the TECH-ARROW tenant and also

  • Edit repositories“All allowed” permission to be able to manage access to the repository items on the TECH-ARROW tenant;
  • Edit jobs“All allowed” permission to be able to manage access to the jobs of the TECH-ARROW tenant;
  • Edit schedules“All allowed” permission to be able to manage access to the schedules of the associated tenant
  • Manage tenant – permission on the TECH-ARROW tenant to be able to add tenant administrator rights on the TECH-ARROW tenant for a second user
  • View mailboxes/View folders/View public folders“All allowed” permissions on the TECH-ARROW tenant to be able to give access to the archive mailboxes/file archive/public folders for second user(s)on the tenant.

The rule is, that the logged on user must have equivalent or more permissions than the role to be assigned for a second explicit user. E.g. the logged on user is not allowed to assign a role for a second user containing permission “Delete job”, if this permission is not granted for him as well.

Manage access option is available for the logged on user on the respective pages of the Central Administration.

In case of repository items, schedules, jobs and tenants the option is available above the list of items:

Screesnhot A: Manage access to the TECH-ARROW tenant’s file archive jobs

In case of archive mailboxes the option is available in the Address book, in the context menu of the given Exchange mailbox:

Screenshot B: Manage access to edit.balazsy’s archive mailbox

In case of file system archive the option is available in the File archive’s Provisioning settings:

Screenshot C: Manage access to the file system archive folders

First the user needs to select an item (a given job, database, retention, mailbox etc.) from the list.


In each cases, by clicking the “manage access” option, the logged on user is redirected to the Manage access to Object page. Here he can manage access to the contentACCESS object. He clicks +new and the Create role association window opens.

The Role dropdown list lists only the roles that the logged on user is allowed to assign, and which contain specific permissions on that object (in this case the object is the job). Roles containing “All allowed“ permissions (e.g. “Edit job – All allowed“ or “View mailboxes – All allowed”) cannot be granted on the “Manage access to Object page”. The user selects the role with the necessary permissions and assigns it to a new or an existing contentACCESS user.
In this use case we grant access for Jack Bolton to edit the Archive job of TECH-ARROW tenant.
The TAAdmin_job_editor role is already prepared and contains permission to edit specific job(s) of this tenant (“Edit job – Specific allowed”):


On the File Archive’s Jobs page of TECH-ARROW tenant we locate the Archive job, select it and click “manage acces”.


On the “Manage access to Object” page, we select the “TAAdmin_job_editor” role, and assign it to our existing user, to Jack Bolton:


Our Jack Bolton user has now rights to edit the “Archive job” on the TECH-ARROW tenant, but he cannot delete this job from the list.


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