- Introduction to contentACCESS
- contentACCESS setup package
- contentACCESS components
- contentACCESS Tools
- Tenants in contentACCESS
- General system configurations
- User interface
- Users in contentACCESS
- Login providers
- Monitoring — how to find out possible misconfigurations / reasons of potential system/job failures
- Distributed environment in contentACCESS — Clusters
- How to create/configure databases — All databases
- Common features
- Exchange connections
- Importing contentACCESS configurations from files
- Creating new jobs in contentACCESS
- Jobs’ page, jobs’ context menu
- File Archive
- Introduction to File system archive
- File Archive settings
- System settings
- Root folders
- Provisioning settings and managing access to contentWEB
- Configuring aliases
- Configuration of jobs available in contentACCESS File Archive
- Configuration of File system archive job
- Configuration of a File system restore job
- Configuration of File system recovery job
- Configuration of Remote shortcutting job
- Active/inactive documents in File system archive
- Email Archive
- Important settings before creating an Email Archive job
- Database settings
- System settings
- Provisioning settings
- Retention settings
- Shortcuts in email archiving
- Storing of archived emails
- Creating email archive schedulers
- User experience
- Exchange 2013+: Mail app in OWA 2013+ or on MS Outlook 2013+ desktop version
- Exchange 2010: OWA 2010 integration
- Address book objects
- Granting access rights for mailbox users and explicit users to view the mailbox archive
- Creating contentWEB users (option 1)
- Manage access to a mailbox archive (option 2)
- Database and store assignment in email archiving
- How to assign database and storage to an Exchange group?
- How to assign database and storage to a mailbox?
- How to move data from source database/storage into a second (target) database/storage?
- Creating Email archive jobs: archive, restore, recovery, mailbox move, shortcut synchronizaion, shortcut repair
- Email archive job
- Email restore job
- Email recovery job
- Mailbox move job
- Shortcut synchronization job
- Shortcut repair job
- Public folder archiving
- SharePoint archive plugin
- Custom plugins
- accessGATE Mobile
- Virtual drive configurations
- Application settings
12.SharePoint archive plugin ↑ Back to Top
Organizations use SharePoint to make information more accessible to end users and to enhance collaboration among work groups. The benefits that SharePoint delivers are undeniable: better and more efficient team collaboration, version control for documents edited by multiple team members, and faster access to information through searches. SharePoint brings a new level of structure to high-volume, user-generated content.
When choosing the reliable software to archive these crucial data, the following questions must be answered:
- How does the archiving solution enable end-users to access SharePoint content?
When the users go to SharePoint and want to get the desired documents, they don’t want to search multiple repositories for data. Rather, the right solution will make access seamless. In contentACCESS the user may choose between more shortcut types: the item that has been already archived can be kept in the original SharePoint file container, but if it’s no more in use, it can be also deleted from there. E.g. items younger than 2 years can be kept in SharePoint so they remain directly accessible, but items older than 2 years can be deleted and will be accessible using the archive interface only.
- How does the solution enable retention management?
A unified content archive allows a company to quickly implement retention policies and to preserve all archive data that may be extremely important e.g. in a legal action that the company is involved in. With contentACCESS SharePoint Archive, you can define the required retention time for the archived items, and you can also set different retention times for different set of data.
- Is the solution part of an integrated content archiving platform?
An intelligent and efficient archiving solution unifies email, file, and SharePoint archiving in one, ensuring unified access to any content.
- What scope of SharePoint content and metadata is captured?
Some solutions capture only a portion of SharePoint content. contentACCESS from TECH-ARROW captures not only document-type content, but also calendar items, tasks, custom lists, contacts, document libraries, picture libraries, and their attachments. All of this content and metadata is important to be accessed at any time.
With contentACCESS, you can automatize the archiving process. The periodic data processing is solved with automatically running jobs. The time periods when such an archive job runs are determined by schedulers.
contentACCESS SharePoint Archive guarantees an oversimple access to your crucial data. You can still reach your (already archived) files through the SharePoint user interface, and you can browse for them in the contentWEB archive. Archived files that have been deleted from the original SharePoint location can be recovered, too. You can define multiple SharePoint sites to archive and set own retention categories, filtering options to them. Do you need to publish data into SharePoint from a third-party storage? SharePoint Publishing job solves this scenario as well.
In the following subchapter we will learn about the necessary settings to be done before creating a SharePoint job.