- Introduction to contentACCESS
- contentACCESS setup package
- contentACCESS components
- contentACCESS Tools
- Tenants in contentACCESS
- General system configurations
- User interface
- Users in contentACCESS
- Login providers
- Monitoring — how to find out possible misconfigurations / reasons of potential system/job failures
- Distributed environment in contentACCESS — Clusters
- How to create/configure databases — All databases
- Common features
- Exchange connections
- Importing contentACCESS configurations from files
- Creating new jobs in contentACCESS
- Jobs’ page, jobs’ context menu
- File Archive
- Introduction to File system archive
- File Archive settings
- System settings
- Root folders
- Provisioning settings and managing access to contentWEB
- Configuring aliases
- Configuration of jobs available in contentACCESS File Archive
- Configuration of File system archive job
- Configuration of a File system restore job
- Configuration of File system recovery job
- Configuration of Remote shortcutting job
- Active/inactive documents in File system archive
- Email Archive
- Important settings before creating an Email Archive job
- Database settings
- System settings
- Provisioning settings
- Retention settings
- Shortcuts in email archiving
- Storing of archived emails
- Creating email archive schedulers
- User experience
- Exchange 2013+: Mail app in OWA 2013+ or on MS Outlook 2013+ desktop version
- Exchange 2010: OWA 2010 integration
- Address book objects
- Granting access rights for mailbox users and explicit users to view the mailbox archive
- Creating contentWEB users (option 1)
- Manage access to a mailbox archive (option 2)
- Database and store assignment in email archiving
- How to assign database and storage to an Exchange group?
- How to assign database and storage to a mailbox?
- How to move data from source database/storage into a second (target) database/storage?
- Creating Email archive jobs: archive, restore, recovery, mailbox move, shortcut synchronizaion, shortcut repair
- Email archive job
- Email restore job
- Email recovery job
- Mailbox move job
- Shortcut synchronization job
- Shortcut repair job
- Public folder archiving
- SharePoint archive plugin
- Custom plugins
- accessGATE Mobile
- Virtual drive configurations
- Application settings
12.1.SharePoint Archive settings ↑ Back to Top
When the SharePoint setting are configured in the contentACCESS Central Administration for the very first time, SharePoint Archive must be activated:
All necessary SharePoint settings that are necessary to create a SharePoint archive job can be found on the SharePoint Settings page (SharePoint Archive tab => Settings group).
The administrator configures here the:
- System settings
- Root connections
- a site collection – with URL like: http://sharepointserver.com/sites/testcompany
- a subsite of the site collection like http://sharepointserver.com/sites/testcompany/hr
- a SharePoint library (SharePoint document libraries, picture libraries, lists, tasks, contacts etc.) like
- a SharePoint folder like http://sharepointserver.com/sites/testcompany/hr/testlibraryA/testfolderA
- Url: URL of the site collection, subsite, library or folder you want to archive
- User name: The name of the user who’s got the rights to access the site collection, subsite, library or the folder
- Password: The password of the above specified user
- Confirm password: Re-enter the password
- Database connection: The database where the archived data will be stored
- Storage name: The storage where the binaries will be stored
- Schedules: The schedules automatizing the archive process must be set here.
This is a list of MS SQL database connections configured for your tenant. These databases can be further selected on the archive job’s configuration page. You can either configure an already existing database connection (option “configure exiting”) or add a new database on the “All databases” page (System tab => Tenants group => All databases)
The main system database for the SharePoint Archive is selected here. All the root connections (and its settings) are kept in this database.
Select the database connection to be applied from the dropdown list (, deploy it by clicking “Deploy” in the warning message if needed) and save your settings.
Retentions define the time period of storing the data in the archive storage; for more information how to create retentions to be applied refer to chapter Retentions of this guide.
The administrator must set here the SharePoint Archive storage for the binaries; for detailed information how to create a new storage connection refer to chapter Storages of this guide.
In this section the administrator configures the connections to the SharePoint sites that will be archived. The root connections define the start point of the SharePoint site to be archived. Every item in the SharePoint hierarchy that can be archived can be defined as a root connection as well. These archivable SharePoint items and their sample URLs (to be defined in the root connection) are:
The URL cannot be a parent URL or a sub URL of an existing connection.
Example: If you’ve got a root connection with URL http://sharepointserver.com/sites/testcompany/hr then you’re not allowed to add another root connection with URL http://sharepointserver.com/sites/testcompany or http://sharepointserver.com/sites/testcompany/hr/division1. This feature prevents the users from archiving the same content into two different databases/storages. If the user wants to add a root which already exists in the system database, he will be prompted about this.
When you’re adding a new root connection you need to specify the following parameters:
There are 3 available SharePoint job types in contentACCESS:
- SharePoint Archive job
- SharePoint recovery job
- SharePoint Publishing job
Each job types together with their configurations will be detailed in the following chapters of the guide.