- Introduction to contentACCESS
- contentACCESS setup package
- contentACCESS components
- contentACCESS Tools
- Tenants in contentACCESS
- General system configurations
- User interface
- Users in contentACCESS
- Login providers
- Monitoring — how to find out possible misconfigurations / reasons of potential system/job failures
- Distributed environment in contentACCESS — Clusters
- How to create/configure databases — All databases
- Common features
- Exchange connections
- Importing contentACCESS configurations from files
- Creating new jobs in contentACCESS
- Jobs’ page, jobs’ context menu
- File Archive
- Introduction to File system archive
- File Archive settings
- System settings
- Root folders
- Provisioning settings and managing access to contentWEB
- Configuring aliases
- Configuration of jobs available in contentACCESS File Archive
- Configuration of File system archive job
- Configuration of a File system restore job
- Configuration of File system recovery job
- Configuration of Remote shortcutting job
- Active/inactive documents in File system archive
- Email Archive
- Important settings before creating an Email Archive job
- Database settings
- System settings
- Provisioning settings
- Retention settings
- Shortcuts in email archiving
- Storing of archived emails
- Creating email archive schedulers
- User experience
- Exchange 2013+: Mail app in OWA 2013+ or on MS Outlook 2013+ desktop version
- Exchange 2010: OWA 2010 integration
- Address book objects
- Granting access rights for mailbox users and explicit users to view the mailbox archive
- Creating contentWEB users (option 1)
- Manage access to a mailbox archive (option 2)
- Database and store assignment in email archiving
- How to assign database and storage to an Exchange group?
- How to assign database and storage to a mailbox?
- How to move data from source database/storage into a second (target) database/storage?
- Creating Email archive jobs: archive, restore, recovery, mailbox move, shortcut synchronizaion, shortcut repair
- Email archive job
- Email restore job
- Email recovery job
- Mailbox move job
- Shortcut synchronization job
- Shortcut repair job
- Public folder archiving
- SharePoint archive plugin
- Custom plugins
- accessGATE Mobile
- Virtual drive configurations
- Application settings
12.4.SharePoint Publishing job ↑ Back to Top
The purpose of the job is to publish data into SharePoint from a third party store.
There are 2 publishing methods to be used:
- The job can create a document library with real documents or
Screenshot A: Project_documents library with real documents
- It can create a custom list with “placeholder” items which have got an extra metadata field with an URL pointing to the document residing in the 3rd party document system (column “External Document URL”). The custom list using the link option is like a shortcut, there’s no real binary data stored in SharePoint. Only the metadata of the original documents are available, and the links to access them.
Screenshot B: AKNOE_Muster custom list with links
The document library/custom list names (“Project_documents” and “AKNOE_Muster” on the pictures above) are inherited from the source folder.
To create a new SharePoint Publishing job, click + new on the Jobs page (SharePoint Archive tab => Archive group => Jobs) and select this job type in the Add new job instance dialog:
When a new job is created, the user is asked to configure the job immediately. On the SharePoint Publishing job’s configuration page the following must be set:
- Scheduling settings: Set the time when the job should run.
- Document source: Select the configured 3rd party storage from where we want to publish the documents into SharePoint. The storage must be first configured on the “Storages” page. (Read more in SharePoint Archive settings.)
- SharePoint configuration: Set there the URL of the site collection or sub web where you want to create the document library/custom list based on the folder from the 3rd party storage. The URL must be a site collection, or a subweb, it cannot be an existing document library/list or a subfolder of a document library/list.
- Publishing method: The documents from the source storage can be either published as a
a) document – option “Create documents” or
b) as a link – option “Create link”.
- Resource settings: set here the number of workers threads running in parallel during the publishing process.
If the “Create documents” option is selected, then the publishing job will create a document library based on the source folder, with a content type created by the source folder’s content type. The documents will be uploaded to this document library.
If the “Create links” option is selected, then a custom list will be created with a content type based on the source folder’s content type, and for each document in the source folder a new list item will be created. The new list item will have the original metadata and an additional column will be added to it with name “External Document URL”. This column will contain the link pointing to the actual document in the 3rd party system (refer to Screenshot B above).