contentACCESS documentation – version 3.5

The recommended database size for email, file and SharePoint archiving depends on the size of the organization. Up to 1000 mailboxes (email archiving), 1 (max. 2) root folders with up to 60 million files (file archiving), 1 (max. 2) root connections with up to 60 million items (SharePoint archiving) the organization is considered as small-and medium sized company. If the numbers are over these limits, the company is large sized. If emails, files and SharePoint contents are all archived within your organization, the structure and size of the databases to be created should be as follows:

1. Regardless of the size of your company, first create a database for the system (known as “contentACCESSDB”).
2. Considering the size of your company, create the following archive databases:

a) Medium and small customers: <1000 mailboxes (email archive) and/or <60 million files (file archive, SharePoint archive)

• Create a separate database for email archiving (EA system + email contents)

• Create a separate database for file archiving (FS system + file contents))

• Create a separate database for SharePoint archiving (SP system + SP contents).)

b) Medium and large customers: >1000 mailboxes (email archive) and/or >60 million files (file archive, SharePoint archive)

• Create a database for the email archive system (MailArchive))

• Split mailboxes to groups (per 1000 or 2000 mailboxes per group) and create separate databases for each group (MailArchive01, MailArchive02). These databases will be then assigned to groups (you can do it in address book or within the archive jobs) and the archived emails will be put into these databases.)

• Create a database for the file archive system (FileArchive).

• Create file archive databases (FileArchive01, FileArchive02) and split the root folders to these individual databases (1 root folder per 1 database recommended). The databases are assigned to root folders in the Root folders settings (File Archive tab => Settings group => Root folders option on the Central Adminisration ribbon). The archived root contents will be put into these databases.

• Create a database for the SharePoint archive system (SPArchive).

• Create SharePoint archive databases (SPArchive01, SPArchive02) and split the root connections to these individual databases (1 root connection per 1 database recommended). The databases are assigned to root connections in the Root connections settings (SharePoint Archive tab => Settings group => Root connections option on the Central Adminisration ribbon). The archived root contents will be put into these databases.