contentACCESS documentation – version 3.6

  1. Introduction to contentACCESS
    1. Services provided by contentACCESS
    2. Software requirements
  2. contentACCESS setup package
    1. Installation of contentACCESS
      1. EULA
      2. Installation type
      3. Components
      4. Prerequisites
      5. Base folder
      6. Service settings
      7. Database connection
      8. contentACCESS Central Administration
      9. contentACCESS Web Services (Proxy)
      10. contentWEB
      11. Central login
      12. Virtual drive
      13. Search service
      14. SMTP server
      15. Overview
      16. Installation
      17. Summary
  3. contentACCESS components
    1. contentACCESS Central Administration
      1. Central administration login
      2. contentACCESS Automated single sign on
      3. Central Administration logout
      4. contentACCESS Central Administration user interface
    2. contentWEB
      1. Logging in to contentWEB
      2. contentWEB Automated single sign on
    3. Virtual drive
    4. contentACCESS Web Services (Proxy)
    5. Central login page
  4. contentACCESS Tools
    1. Installing Outlook forms
    2. Legacy email archive connectors
    3. Legacy archive connector for Metalogix Archive Manager Exchange Edition (MAM EE)
    4. Legacy archive connector for Email Lifecycle Manager (ELM)
    5. Installing TECH-ARROW’s WinShortcutter
    6. contentACCESS Outlook add-in
      1. Installation of contentACCESS Outlook add-in
      2. How to use contentACCESS Outlook add-in
  5. Tenants in contentACCESS
    1. How to create a new tenant
    2. Tenant limitations
    3. How to provide access to a tenant (adding new tenant administrators)
    4. Tenant administrator invitation types
    5. Tenant associations
      1. Tenant - database association
      2. Tenant - user association
    6. Tenant deletion
  6. General system configurations
    1. Connection
    2. User interface
    3. Users in contentACCESS
    4. Invitations
    5. Roles
      1. Creating roles
      2. Role details
      3. Role assignment
      4. Defining specific permissions of a role assignment
      5. Editing roles, editing role assignments
      6. Role cloning
      7. General use cases of how to create/assign roles
      8. Managing access to contentACCESS objects
    6. Login providers
      1. Login providers’ context menu options
      2. External login provider configuration
        1. Configuring Google OAuth
        2. Configuring Office 365 login provider
        3. Exchange login provider
        4. External AD login provider
      3. Associating an enabled provider with a user login
      4. contentACCESS users in third party systems
    7. System
    8. Licensing
      1. How to activate your license key
    9. Notifications
    10. Monitoring — how to find out possible misconfigurations / reasons of potential system/job failures
    11. Auditing
    12. Distributed environment in contentACCESS — Clusters
    13. Statistics
    14. Legal hold
    15. Task runner
    16. Indexing
    17. SMTP Servers
    18. SMTP Mappings
    19. How to create/configure databases — All databases
  7. Common features
    1. Databases
    2. Schedules
    3. Retentions
    4. Storages
      1. Google drive storage
      2. Amazon S3
    5. Exchange connections
      1. Exchange performance settings – turning off the Exchange throttling policies
      2. Hybrid Exchange environments in the Email Archive system
    6. Importing contentACCESS configurations from files
      1. Manual import of Exchange servers/groups/mailboxes to the contentACCESS Address book
      2. Importing File Archive root folders to be archived
  8. Creating new jobs in contentACCESS
  9. Jobs’ page, jobs’ context menu
  10. File Archive
    1. Introduction to File system archive
    2. File archive settings
    3. File archive Databases
    4. File archive System settings
    5. File archive Retentions
    6. File archive Storages
    7. Root folders
    8. Aliases
    9. File archive Schedules
    10. Provisioning settings and managing access to contentWEB
    11. Remote agents
    12. Configuring aliases
    13. Configuration of jobs available in contentACCESS File Archive
    14. Configuration of File system archive job
    15. Configuration of a File system restore job
    16. Configuration of File system recovery job
    17. Configuration of Delete job in File archive
    18. Configuration of File system shortcut synchronization job
    19. Configuration of Remote shortcutting job
    20. Active/inactive documents in File system archive
  11. Email Archive
    1. Important settings before creating an Email Archive job
    2. Database settings
    3. Email archive System settings
    4. Email archive Provisioning settings
    5. Retention settings
    6. Shortcuts in email archiving
    7. Storing of archived emails
      1. LoboDMS storage
    8. Creating email archive schedulers
    9. User experience
    10. Exchange 2013+: Mail app in OWA 2013+ or on MS Outlook 2013+ desktop version
    11. Exchange 2010: OWA 2010 integration
    12. Address book objects
      1. Adding address book objects manually
    13. Granting access rights for mailbox users and explicit users to view the mailbox archive
    14. Creating contentWEB users (option 1)
    15. Manage access to a mailbox archive (option 2)
    16. Database and store assignment in email archiving
    17. How to assign database, storage and index zone to an Exchange group?
    18. How to assign database, storage and index zone to a mailbox?
    19. How to move data from source database/storage into a second (target) database/storage?
    20. PST configuration
    21. Creating Email archive jobs: archive, restore, recovery, delete, mailbox move, shortcut synchronizaion, shortcut repair
    22. Email archive job
      1. Email archive job configuration
      2. Email archive journal processing
    23. Email restore job
      1. Email restore job configuration
    24. Email recovery job
      1. Email recovery job configuration
    25. Configuration of Delete job in Email archive
    26. Mailbox move job
      1. Mailbox move job configration
    27. PST import job
      1. PST import job configuration
    28. Shortcut synchronization job
      1. Shortcut synchronization job configuration
    29. Shortcut repair job
      1. Shortcut repair job configuration
    30. Public folder archiving
      1. How to configure a job to archive public folders
      2. Public folders in the contentWEB archive
      3. User permissions to public folders
      4. Public Folder archiving in hybrid Exchange environments
    31. SMTP archiving
  12. SharePoint archive plugin
    1. SharePoint Archive settings
    2. SharePoint Archive job configuration
    3. SharePoint recovery job configuration
    4. Configuration of Delete job in SharePoint archive
    5. SharePoint archive Provisioning settings
    6. SharePoint Publishing job
    7. SharePoint in the contentWEB archive
  13. GDPR plugin
    1. GDPR Settings
      1. GDPR Databases
      2. GDPR Schedules
      3. GDPR Index zones
    2. GDPR Processing
      1. GDPR File system settings
      2. GDPR Exchange settings
      3. GDPR Applications
      4. GDPR Jobs
        1. GDPR File system job
        2. GDPR Exchange job
        3. GDPR Application job
  14. Custom plugins
    1. Email management job configuration
    2. Storage replication plugin
    3. Sharing plugin
    4. Datengut plugin
    5. Email synchronizer plugin
    6. Categorize to Public folders plugin
    7. LoboDMS plugin
  15. ThreatTest
    1. ThreatTest configuration
      1. ThreatTest Databases
      2. ThreatTest System settings
      3. ThreatTest Schedules
      4. ThreatTest User experience
      5. ThreatTest Statistics
      6. ThreatTest Job
    2. Using ThreatTest App
  16. officeGATE
  17. contentACCESS Mobile
  18. Virtual drive configurations
  19. Application settings
  20. Terms of use
  21. FAQ
    1. Download sample for the file to be imported does not work
    2. Archiving is not working if MAPI is set to communicate with the Exchange server
    3. Virtual drive is still appearing after the uninstall
    4. Outlook forms problems
    5. Unable to open shortcuts of archived files on the server side
    6. Samples are not shown using 'Show sample" option in the Import dialog
    7. Do I need to create separate tenants for file archiving and email archiving
    8. What is the recommended database size for email, file and Sharepoint archiving
    9. The TEMP folder is running out of space when archiving big files
    10. The attachment could not be opened
    11. After updating Exchange 2013, the EWS connection might not work in contentACCESS
    12. If Windows authentication is not working in contentACCESS and an alias was created for contentACCESS
    13. contentACCESS Outlook add-in certificate issue
    14. PowerShell scripts for setting up Email archive
    15. Solution for Outlook security patches
    16. Solution for Outlook security patches through GPO
    17. Solution for indexing PDF files
    18. Mycompanyarchive SuperUser mailbox configuration
    19. Office365 journaling
    20. Organizational forms

21.15.Solution for Outlook security patches

Important information
The security updates for Outlook released on September 12, 2017 are affecting the contentACCESS email archive. The users are no longer able to open the original archived messages from shortcuts, only the shortcut itself. This is caused by the Microsoft’s decision to disable Outlook form scripting by default.

After installing the security updates for Outlook, emails that were archived by third-party application are showing an unwanted behavior. All programs and applications using custom Outlook forms are affected.

List of security updates for Outlook
The following security updates are causing the issue:

Security Update for Microsoft Office Outlook 2007 (KB4011086)

Security Update for Microsoft Outlook 2010 (KB4011089) 64-Bit Edition
https://www.microsoft.com/en-us/download/details.aspx?id=55924

Security Update for Microsoft Outlook 2010 (KB4011089) 32-Bit Edition
https://www.microsoft.com/en-us/download/details.aspx?id=55881

Security Update for Microsoft Outlook 2013 (KB4011090) 64-Bit Edition
https://www.microsoft.com/en-us/download/details.aspx?id=55930

Security Update for Microsoft Outlook 2013 (KB4011090) 32-Bit Edition
https://www.microsoft.com/en-us/download/details.aspx?id=55894

Security Update for Microsoft Outlook 2016 (KB4011091) 64-Bit Edition
https://www.microsoft.com/en-us/download/details.aspx?id=55941

Security Update for Microsoft Outlook 2016 (KB4011091) 32-Bit Edition
https://www.microsoft.com/en-us/download/details.aspx?id=55934

What is affected
Email archive
The security patches are preventing archived emails from opening. When the user double clicks on an archived email (shortcut), instead of the original item only the shortcut is opened. The attachments are only accessible if the shortcut was configured to contain the links.

The following figure is showing an example of an opened shortcut:

Screenshot: The shortcut with attachments is opened

The following signs can be observed:

  1. The icon of the email is different
  2. If the mail had attachments, there is a “Attachments_were_archived” text displayed
  3. The title of the window contains “CA” instead of “Message”

How to fix the problem
The Outlook form scripting is disabled by default, but it can be enabled using registry keys as described here:
https://support.office.com/en-us/article/Custom-form-script-is-now-disabled-by-default-bd8ea308-733f-4728-bfcc-d7cce0120e94

We have prepared registry files, which can be applied on the affected client computers. There is a separate registry file based on Outlook version and the Windows version. Download and extract the ZiP file from here:
https://www.tech-arrow.com/download/CustomFormFix.zip

Choose the right *.reg file depending on your Outlook and Windows versions and apply it on the client computer (by executing the *.reg file).

Fix for Outlook 2007

Outlook and Windows version Path in the ZiP file
Outlook 2007 on Windows 32-bit Outlook 2007Forms-2007-samebit.reg
Outlook 2007 on Windows 64-bit Outlook 2007Forms-2007-64win.reg


Fix for Outlook 2010

Outlook and Windows version Path in the ZiP file
Outlook 2010 32-Bit Edition on Windows 32-bit Outlook 2010Forms-2010-samebit.reg
Outlook 2010 32-Bit Edition on Windows 64-bit Outlook 2010Forms-2010-64win.reg
Outlook 2010 64-Bit Edition on Windows 64-bit Outlook 2010Forms-2010-samebit.reg


Fix for Outlook 2013

Outlook and Windows version Path in the ZiP file
Outlook 2013 32-Bit Edition on Windows 32-bit Outlook 2013Forms-2013-samebit.reg
Outlook 2013 32-Bit Edition on Windows 64-bit Outlook 2013Forms-2013-64win.reg
Outlook 2013 64-Bit Edition on Windows 64-bit Outlook 2013Forms-2013-samebit.reg


Fix for Outlook 2016

Outlook and Windows version Path in the ZiP file
Outlook 2016 32-Bit Edition on Windows 32-bit Outlook 2016Forms-2016-samebit.reg
Outlook 2016 32-Bit Edition on Windows 64-bit Outlook 2016Forms-2016-64win.reg
Outlook 2016 64-Bit Edition on Windows 64-bit Outlook 2016Forms-2016-samebit.reg


Support
If you need any help with solving your problem with custom Outlook forms, just contact us at support@tech-arrow.com.

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