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- Introduction to contentACCESS
- contentACCESS setup package
- contentACCESS components
- contentACCESS Tools
- Tenants in contentACCESS
- General system configurations
- Connection
- User interface
- Users in contentACCESS
- Invitations
- Roles
- Login providers
- System
- Licensing
- Notifications
- System logs — how to find out possible misconfigurations / reasons of potential system/job failures
- Configuration auditing
- Archive auditing
- Distributed environment in contentACCESS — Clusters
- Statistics
- Legal hold
- Task runner
- Indexing
- SMTP Servers
- SMTP Mappings
- How to create/configure databases — All databases
- Common features
- Creating new jobs in contentACCESS
- Jobs’ page, jobs’ context menu
- Filtering in jobs
- File Archive
- Introduction to File system archive
- File archive settings
- File archive Databases
- File archive System settings
- File archive Retentions
- File archive Storages
- Root folders
- Aliases
- File archive Schedules
- Provisioning settings and managing access to contentWEB
- Remote agents (file archive)
- Global rules (remote file archive)
- Configuring aliases
- Configuration of jobs available in contentACCESS File Archive
- Configuration of File archive retention changer job
- Configuration of File system archive job
- Configuration of a File system restore job
- Configuration of File system recovery job
- Configuration of Delete job in File archive
- Configuration of File system shortcut synchronization job
- Configuration of Remote shortcutting job
- Active/inactive documents in File system archive
- Email Archive
- Important settings before creating an Email Archive job
- Database settings
- Email archive System settings
- Email archive Provisioning settings
- Retention settings
- Shortcuts in email archiving
- Storing of archived emails
- Creating email archive schedulers
- User experience
- Address book objects
- Granting access rights for mailbox users and explicit users to view the mailbox archive
- Database and store assignment in email archiving
- Mail app access
- Remote agents (email archive)
- PST import
- Creating Email archive jobs: archive, restore, recovery, delete, mailbox move, shortcut synchronizaion, shortcut repair
- Email archive job
- Email archive retention changer job
- Email restore job
- Email recovery job
- Configuration of Delete job in Email archive
- Journal post processing job
- Mailbox move job
- Shortcut synchronization job
- Shortcut repair job
- Public folder archiving
- SMTP archiving
- SharePoint archive plugin
- SharePoint Archive settings
- SharePoint Archive job configuration
- SharePoint archive retention changer job configuration
- SharePoint recovery job configuration
- Configuration of Delete job in SharePoint archive
- SharePoint archive Provisioning settings
- SharePoint Publishing job
- SharePoint in the contentWEB archive
- GDPR plugin
- Custom plugins
- ThreatTest
- officeGATE
- contentACCESS Mobile
- Virtual drive configurations
- Teams application
- Application settings
- Terms of use
- FAQ
- Download sample for the file to be imported does not work
- Archiving is not working if MAPI is set to communicate with the Exchange server
- Virtual drive is still appearing after the uninstall
- Outlook forms problems
- Unable to open shortcuts of archived files on the server side
- Samples are not shown using 'Show sample" option in the Import dialog
- Do I need to create separate tenants for file archiving and email archiving
- What is the recommended database size for email, file and Sharepoint archiving
- The TEMP folder is running out of space when archiving big files
- The attachment could not be opened
- After updating Exchange 2013, the EWS connection might not work in contentACCESS
- If Windows authentication is not working in contentACCESS and an alias was created for contentACCESS
- contentACCESS Outlook add-in certificate issue
- PowerShell scripts for setting up Email archive
- Solution for Outlook security patches
- Solution for Outlook security patches through GPO
- Solution for indexing PDF files
- O365 SuperUser mailbox configuration
- Office365 journaling
- Organizational forms
- Multifactor authentication
- Region setting
- contentACCESS Mail app installation issue
13.5.Configuration of Delete job in SharePoint archive ↑ Back to Top
This job type deletes data, which have been archived, from the archive.
Go to Jobs -> Add new -> Delete from archive.
On the job’s configuration page go through the following sections; most of them are mandatory, filtering settings are optional:
✓ Running mode settings
The job can be run in 3 modes:
1) Immediate deletion -> collects the expired documents and deletes them.
2) Create report -> collects the expired documents and provides a csv file with a list of documents. The administrator can delete documents from the list.
3) Apply report -> a csv file with a list of documents to be deleted must be uploaded. The administrator can delete documents from the list before running the job (only documents which are in the list will be processed). The job reads the list and if the documents are expired, deletes them.
✓ Scheduling settings
In this step the running times of the delete job must be selected. It is possible either to select a scheduler from the list or to create a new scheduler via the “Create new …” option.
✓ Connections to process
In this section the user is required to select the root connection(s) where the data are located. A root can be a site collection, a subsite, a library or folder already defined in the Root connections section.
Click on “+new” to specify the connection from where the items should be deleted. In the “Connections to process” dialog unroll the list of already created roots and select the one that should be applied. This dropdown lists the roots that are already configured (in SharePoint Archive settings: SharePoint Archive ⇒ Settings ⇒ Root connections). Enter the Relative path if necessary, test the path via the “Test” button and click “OK”.
✓ Filtering settings
Click on the Change filter button and set the filtering according to your needs and/or regulations. To learn more about how to work with filtering settings, please, check this section of our documentation.
✓ Notification settings
Select here, when you will need to get notification emails from the Delete job. It is possible to set here if you need a notification email always/never, or you need it only if an error/warning occurred during the process − for example, if the deletion of one or more items failed, then you may get a notification email about this error. Into the Recipient list textbox insert the email addresses of the people whom you would like to send these emails to – if there are multiple recipients, the addresses must be separated by “,” or “;”.
✓ Resource settings
Set the value, which will determine how many items will be processed simultaneously by the delete job. The recommended value is 2, as in our case.
At the end never forget to save your job configurations: click on Save in the left upper corner of UI.
When does the document expire?
1) If the protected retention has expired (archive date / reference date + protected retention is in the past) and the document is not under legalhold and the document is marked for deletion
2) If the unprotected retention is defined and has expired (archive date / reference date + unprotected retention is in the past)