13.3.SharePoint archive retention changer job configuration
This job changes the retention time of selected files if it’s allowed to change the retention on storage level. Storages that support this change are: Disk, Azure, Amazon S3.
Go to Jobs -> click on +new -> select SharePoint archive retention changer.
On the job’s configuration page go through the following sections:
✓ Running mode settings (mandatory)
The job can be run in 3 modes:
1) Immediate processing -> collects the items and changes their retention.
2) Create report -> collects the items and provides a csv file with a list of items. The administrator can review and edit the list of affected documents.
3) Apply report -> a csv file with a list of items to be processed must be uploaded. The administrator can delete items from the list before running the job (only items which are in the list will be processed). The job reads the list and changes the retention of the items that are on the list.
✓ Retention settings (mandatory)
Select the new retention to be applied for the items.
✓ Scheduling settings (mandatory)
In this section the running times of the retention changer job must be selected. It is possible either to select a scheduler from the list or to create a new scheduler via the “Create new …” option.
✓ Connections to process (mandatory)
Click on +new and specify the root connection and the relative URL in the pop-up window. A root can be a site collection, a subsite, a library or a folder already defined in the Root connections section.
✓ Filtering settings (optional)
Click on the Change filter button and set the filtering according to your needs and/or regulations. To learn more about how to work with filtering settings, please, check this section of our documentation.
✓ Notification settings (mandatory)
Select here, when you will need to get notification emails from the Retention changer job. It is possible to set here if you need a notification email always/never, or you need it only if an error/warning occurred during the process − for example, if the retention change of one or more items failed, then you may get a notification email about this error. Into the Recipient list textbox insert the email addresses of the people whom you would like to send these emails to – if there are multiple recipients, the addresses must be separated by “,” or “;”.
✓ Resource settings (mandatory)
Set the value, which will determine how many items will be processed simultaneously by the Retention changer job. The recommended value is 2, as in our case.
At the end never forget to save your job configurations: click on Save in the left upper corner of UI.