contentACCESS documentation – version 4.1

On the job’s configuration page the user is required to configure the following settings:

✓ Report mode settings
If the Use report mode checkbox is checked, the job will run in report mode. After the job finishes its run in this mode, the user will be able to download a .csv report file here in this section. The file will contain a list of emails that belong to the entities selected in section Address book objects to process of the job and some information to them, including whether they will be processed or not.

✓ Scheduling settings
In this step the running time(s) of the job must be selected. It is possible either to select a scheduler from the list or to create a new scheduler via create new option.

✓ Notification settings
The user may select here, when to send notification emails from the job regarding the successfulness of the process. It is possible to set here if you need a notification email always/never, or you need it only in case when an error/warning occurred during the process. Into the Recipient list textbox insert the email address(es) of the person(s), whom such notifications will be sent to. Notification emails may be useful if the System logs feature is not used to detect possible failures of job running.

✓ Processing settings
Possibility to use MAPI to communicate with the Exchange server by checking the checkbox in this section.

✓ Repair options

Repair shortcuts – the option can be used to completely regenerate the shortcuts with new settings. Set the shortcut type to be applied. In this function it is possible to apply a new type of shortcut for existing shortcuts.

Click on the Change button and set the filtering according to your needs and/or regulations. To learn more about how to work with filtering settings, please, check this section of our documentation.

Update reply/forward status icon – the option should be used if upgrading from older contentACCESS versions to version 3.1. In the 3.1 version the reply/forward status of the mail is reflected into the shortcut icon – there is a different shortcut icon for replied and forwarded mails. If the customer wants to update the existing shortcuts, use this function. The job will search for all Normal and HTML shortcuts which have the incorrect icon and will update them. Please note that this function only makes sense for shortcuts where the message class was changed (i.e. the shortcuts are having a different icon).

Allow to re-archive items – this option should be used if a mailbox was archived with “Keep original” on one system and that mailbox was moved to another domain archived with a different system. Since the mailbox is on a new Exchange server together with the shortcuts, the new system is skipping the emails archived by old system to prevent compatibility problems. To allow archiving the items again, but on the new system, this option must be checked.

✓ Address book objects to process
Here you can select the mailboxes, groups or the entire Exchange server, which will be processed by the job. Click on the  select option and check the groups or servers in the Mailbox selection window, then click on OK:

✓ Include folders
The job is able to process any folders of the mailbox; the entire mailbox, one single folder, multiple folders, recursive folder structures etc. Before you enter the folder name(s) to be crawled, it is necessary to select the folder filtering type.

✓ Exclude folders
With this function you may set, which folders/subfolders should not be repaired. The folders that should not be repaired may be

• Added via the “+ new” button – The settings are the same as for the Email archive job.
• Imported from a file via the import button – For more information refer chapter Importing contentACCESS configurations from files of this guide.

✓ Resource settings
Set the value, which will determine how many items will be processed simultaneously by the recovery job. The recommended value is “2”.

The job will scan the mailbox and repair based on the following logic: