contentACCESS documentation – version 6.3

When the SharePoint setting are configured in the contentACCESS Central Administration for the very first time, SharePoint Archive must be activated:

All SharePoint settings that are necessary to set to create a SharePoint archive job can be found on the SharePoint Settings page (SharePoint Archive tab => Settings group).

The administrator configures here the:

• Databases

This is a list of MS SQL database connections configured for your tenant. You can either configure an already existing database connection (option “configure exiting”) or add a new database on the “All databases” page (System tab => Tenants group => All databases). For further information on how to add new databases and perform database settings, please refer to section Databases.

• Storages

The administrator must set here the SharePoint Archive storage for the binaries; for detailed information about how to create a new storage connection refer to chapter Storages of this guide.

• Retentions

Retentions define the time period, during which the data are stored in the archive storage; for more information abouthow to create retentions to be applied refer to chapter Retentions of this guide.

• System settings

The main system database connection, the retention settings, and the SharePoint settings for the SharePoint Archive is selected here. All the site connections (and its settings) are kept in this database. For a more detailed description, refer to the SharePoint archive System settings page.

• Shortcut configuration

In this section, the Administrator can configure the archiving methods here. The following two shortcut types are available in the SharePoint archive: Keep original or HTML shortcut. For more information about how to configure the shortcut types refer to chapter Shortcut configuration in SharePoint archive of this guide.

• Sites

In this section the administrator configures the connections to the SharePoint sites that will be archived. This tab is only available, when the On-premise type is selected on the System settings page. The site connections define the start point of the SharePoint site to be archived. For more information about how to configure the site connections refer to chapter Site connections in SharePoint archive of this guide.

• Provisioning settings

The job that creates and updates contentACCESS users and assigns contentACCESS roles to them based on information gathered from SharePoint. Learn more about the Provisioning settings in this chapter.

• Schedules

The schedules automatizing the archive process must be set here.

There are 4 available SharePoint job types in contentACCESS:

• SharePoint Archive job
• SharePoint recovery job
• SharePoint Publishing job
• SharePoint Provisioning job

Each job type, together with its configurations, will be detailed in the following chapters of the guide.