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- Introduction to contentACCESS
- contentACCESS setup package
- contentACCESS components
- contentACCESS Tools
- Tenants in contentACCESS
- General system configurations
- Connection
- User interface
- Users in contentACCESS
- Invitations
- Roles
- Login providers
- System
- Licensing
- Notifications
- System logs — how to find out possible misconfigurations / reasons of potential system/job failures
- Configuration auditing
- Archive auditing
- Distributed environment in contentACCESS — Clusters
- Statistics
- Legal hold
- Task runner
- Indexing
- SMTP Servers
- SMTP Mappings
- Sharing job
- Sharing settings
- How to create/configure databases — All databases
- Common features
- Creating new jobs in contentACCESS
- Jobs’ page, jobs’ context menu
- Filtering in jobs
- File Archive
- Introduction to File system archive
- File archive settings
- File archive Databases
- File archive System settings
- File archive Retentions
- File archive Storages
- Root folders
- Aliases
- File archive Schedules
- Provisioning settings and managing access to contentACCESS Portal
- Remote agents (file archive)
- Global rules (remote file archive)
- Configuring aliases
- Configuration of jobs available in contentACCESS File Archive
- Configuration of File archive retention changer job
- Configuration of File system archive job
- Configuration of a File system restore job
- Configuration of File system recovery job
- Configuration of Delete job in File archive
- Configuration of File system shortcut synchronization job
- Configuration of Remote shortcutting job
- Active/inactive documents in File system archive
- Email Archive
- Important settings before creating an Email Archive job
- Database settings
- Email archive System settings
- Email archive Provisioning settings
- Retention settings
- Shortcuts in email archiving
- Storing of archived emails
- Creating email archive schedulers
- User experience
- Address book objects
- Granting access rights for mailbox users and explicit users to view the mailbox archive
- Database and store assignment in email archiving
- contentACCESS MailApp access
- Remote agents (email archive)
- PST import
- Creating Email archive jobs: archive, restore, recovery, delete, mailbox move, shortcut synchronizaion, shortcut repair
- Email archive job
- Email archive retention changer job
- Email restore job
- Email recovery job
- Configuration of Delete job in Email archive
- Journal post processing job
- Mailbox move job
- Shortcut synchronization job
- Shortcut repair job
- Public folder archiving
- Access to private emails and archiving them
- SMTP archiving
- SharePoint archive plugin
- SharePoint Archive settings
- SharePoint archive System settings
- Site connections in the SharePoint archive
- SharePoint archive Provisioning settings
- Shortcut configuration in SharePoint
- SharePoint archive Address book
- SharePoint Archive job configuration
- SharePoint archive retention changer job configuration
- SharePoint recovery job configuration
- Configuration of Delete job in SharePoint archive
- SharePoint Publishing job
- SharePoint in the contentACCESS Portal archive
- OneDrive archive
- GDPR plugin
- Teams archive
- Teams archive databases
- Teams archive System settings
- Teams archive Provisioning settings
- Shortcut configuration in Teams archive
- Teams archive Address book
- Teams archive Licensing
- Teams archive Jobs
- Teams archive job
- Teams compliance archive job
- Teams chat archive job
- Teams compliance chat archive job
- Teams archive recovery
- Configuration of Teams archive retention changer job
- Configuration of Teams chat archive retention changer job
- Configuration of Delete job in Teams archive
- Configuration of Delete job in Teams chat archive
- Custom plugins
- ThreatTest
- officeGATE
- contentACCESS Mobile
- Virtual drive configurations
- Teams application
- Application settings
- Terms of use
- FAQ
- Download sample for the file to be imported does not work
- Archiving is not working if MAPI is set to communicate with the Exchange server
- Virtual drive is still appearing after the uninstall
- Outlook forms problems
- Unable to open shortcuts of archived files on the server side
- Samples are not shown using 'Show sample" option in the Import dialog
- Do I need to create separate tenants for file archiving and email archiving
- What is the recommended database size for email, file and Sharepoint archiving
- The TEMP folder is running out of space when archiving big files
- The attachment could not be opened
- After updating Exchange 2013, the EWS connection might not work in contentACCESS
- If Windows authentication is not working in contentACCESS and an alias was created for contentACCESS
- contentACCESS Outlook add-in certificate issue
- Prerequisites for Microsoft 365 archiving
- PowerShell scripts for setting up Email archive
- How to reconfigure your email archive to use modern authentication for PowerShell
- Solution for Outlook security patches
- Solution for Outlook security patches through GPO
- Solution for indexing PDF files
- Microsoft 365 SuperUser mailbox configuration
- Microsoft 365 journaling
- Organizational forms
- Multifactor authentication
- Region setting
- contentACCESS MailApp installation issue
- Azure app registration for Microsoft 365 archiving
- Troubleshooting
13.SharePoint archive plugin ↑ Back to Top
Organizations use SharePoint to make information more accessible to end users and to enhance collaboration among work groups. The benefits that SharePoint delivers are undeniable: better and more efficient team collaboration, version control for documents edited by multiple team members and faster access to information through searches. SharePoint brings a new level of structure to high-volume, user-generated content.
When choosing the reliable software to archive these crucial data, the following questions must be answered:
- How does the archiving solution enable end-users to access SharePoint content?
When the users go to SharePoint and want to get the desired documents, they don’t want to search multiple repositories for data. Rather, the right solution will make access seamless. In contentACCESS the user may choose between more shortcut types: the item that has been already archived can be kept in the original SharePoint file container, but if it’s no more in use, it can be also deleted from there. E.g. items younger than 2 years can be kept in SharePoint so they remain directly accessible, but items older than 2 years can be deleted and will be accessible using the archive interface only.
- How does the solution enable retention management?
A unified content archive allows a company to quickly implement retention policies and to preserve all archived data that may be extremely important, e.g. in a legal action that the company is involved in. With contentACCESS SharePoint Archive you can define the required retention time for the archived items and you can also set different retention times for different set of data.
- Is the solution part of an integrated content archiving platform?
An intelligent and efficient archiving solution unifies email, file and SharePoint archiving in one, ensuring unified access to any content.
- What scope of SharePoint content and metadata is captured?
Some solutions capture only a portion of SharePoint content. contentACCESS from TECH-ARROW captures not only document-type content, but also calendar items, tasks, custom lists, contacts, document libraries, picture libraries and their attachments. All of this content and metadata are important to be accessed at any time.
With contentACCESS you can automatize the archiving process. The periodic data processing is solved with automatically running jobs. The time periods, when such an archive job runs, are determined by schedulers.
contentACCESS SharePoint Archive guarantees an oversimple access to your crucial data. You can still reach your (already archived) files through the SharePoint user interface and browse for them in the contentACCESS Portal archive. Archived files that have been deleted from the original SharePoint location can be recovered, too. You can define multiple SharePoint sites to archive and set own retention categories and/or filtering options to them. Do you need to publish data into SharePoint from a third-party storage? SharePoint Publishing job solves this scenario as well.
In the following subchapter we will learn about the necessary settings to be done before creating a SharePoint job.