contentACCESS MailApp – version 6.0

7.10.GDPR File system

When viewing a GDPR File system, the following properties can be seen:

      1. Item preview
      2. Item name
      3. Item size
      4. Location/folder of the file
      5. Date of the last modification of the file

The files can be selected from the list – multiple selections are also available. In this case, a toolbar appears with the following actions:

  • Share – the selected item(s) can be shared from the entity
  • Attach to email – the selected file(s) will be attached to a new email and sent to the recipients
  • Cancel – the operation can be canceled with this button, and the selection will be removed from the item(s)

After clicking on a file, a more detailed view opens. The properties differ regarding the file format and modification. The document can be opened by clicking on the icon on the details page. It works in the same way as the open function in the context menu. If the file has been shared, a Sharing ribbon appears at the bottom of the page (more information in the Share page section).

The context menu of the item allows the following actions:

  • Attach to email – the file whose preview is opened will be attached to a new email and sent as an attachment
  • Download – download the item to your local machine
  • Share – the file whose preview is opened can be shared from the context menu. For more information about Sharing, read this section of the manual.
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