contentACCESS Portal documentation – version 6.3

  1. What is contentACCESS Portal?
  2. Main contentACCESS Portal functions:
  3. Requirements
    1. Hardware requirements
    2. Software requirements
    3. Other requirements
    4. Supported browsers
  4. Installation
  5. Logging into contentACCESS Portal
  6. contentACCESS Portal user interface
    1. “Connect to” menu
    2. contentACCESS Portal’s navigation pane
    3. Item list and item preview
    4. Layout selector
    5. Download from the item list/item preview in contentACCESS Portal
    6. Hide/show function
    7. Sorting in contentACCESS Portal
    8. User profile page
    9. User interface settings
  7. Search functions in contentACCESS Portal: “Connect to search”, quick search, advanced search, GDPR search
    1. Search query language
    2. “Connect to” search
    3. Quick search
    4. Fulltext search
    5. Advanced search
    6. Periodical search
    7. GDPR search
    8. Editing Quick, Basic and Advanced search criteria
    9. eDiscovery process
  8. Folder selection methods
    1. Multi-selection
    2. Recursive folder selection
  9. Tasks supported by entities (models)
    1. Enabling/disabling tasks
    2. Create report
    3. Share item(s)
    4. Legal hold
    5. Tasks list
    6. Tasks page
    7. Download of export actions
    8. Manifest file and its settings
  10. File System Archive
    1. File versions
    2. File Archive tasks
  11. Email Archive
    1. Email Archive tasks
  12. GDPR Application
    1. GDPR Application tasks
  13. GDPR Exchange
    1. GDPR Exchange tasks
  14. GDPR File system
    1. GDPR File system tasks
  15. SharePoint Archive
    1. Item versions in SharePoint Archive
    2. SharePoint archive tasks
    3. Opening shortcuts from SharePoint
  16. OneDrive Archive
    1. Item versions in OneDrive Archive
    2. OneDrive Archive tasks
    3. Opening shortcuts from OneDrive
  17. Sharing
    1. Sharing tasks
  18. Teams archive
    1. Teams archive tasks
    2. Teams chat archive tasks
    3. Opening shortcuts from Teams

7.3.Quick search

Note: For more information about the search query language, please read this section.

The quick search function of contentACCESS Portal enables searching only in current folder (the folder that is selected in the left navigation pane in the tree view). Quick search supports only text-based fields (e.g. Title, Subject). Connect to an archive (select one from the “Connect to” menu) and navigate to the folder of your choice. Then type the searched phrase into the search box located above the list view and by clicking on the icon next to the search box, choose if you want to search in:

  • Current folder
  • Current folder and subfolders (recursively, including all subfolders)
  • Subfolders only (recursively)

The behavior of the quick search criteria can be customized in the UI settings. The customization is described in chapter Editing Quick, Basic and Advanced search criteria of this guide later on.

Searching for emails containing the word ‘send’

Search criteria: Selected archive: jake.peralta@tech-arrow.com
Archive folder: Sent items
Search in: Current folder
Title: contains phrase “send”

In this use case we will search for emails in folder Sent items on the jake.peralta@tech-arrow.com archive. We connect to the archive (jake.peralta@tech-arrow.com) in the Connect to list first.

Further we select the given folder (Sent items) in the navigation pane:

Now we type “send” into the quick search field and the entry (entries) will be automatically searched for.


Note: If Enable hit highlighting is turned on in Central administration, the located words will be highlighted with a yellow color like on the screenshot below.
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