contentACCESS Portal documentation – version 6.4

  1. What is contentACCESS Portal?
  2. Main contentACCESS Portal functions:
  3. Requirements
    1. Hardware requirements
    2. Software requirements
    3. Other requirements
    4. Supported browsers
  4. Installation
  5. Logging into contentACCESS Portal
  6. contentACCESS Portal user interface
    1. “Connect to” menu
    2. contentACCESS Portal’s navigation pane
    3. Item list and item preview
    4. Layout selector
    5. Download from the item list/item preview in contentACCESS Portal
    6. Hide/show function
    7. Sorting in contentACCESS Portal
    8. User profile page
    9. User interface settings
  7. Search functions in contentACCESS Portal: “Connect to search”, quick search, advanced search, GDPR search
    1. Search query language
    2. “Connect to” search
    3. Quick search
    4. Fulltext search
    5. Advanced search
    6. Periodical search
    7. GDPR search
    8. Editing Quick, Basic and Advanced search criteria
    9. eDiscovery process
  8. Folder selection methods
    1. Multi-selection
    2. Recursive folder selection
  9. Tasks supported by entities (models)
    1. Enabling/disabling tasks
    2. Create report
    3. Share item(s)
    4. Legal hold
    5. Tasks list
    6. Tasks page
    7. Download of export actions
    8. Manifest file and its settings
  10. File System Archive
    1. File versions
    2. File Archive tasks
  11. Email Archive
    1. Email Archive tasks
  12. GDPR Application
    1. GDPR Application tasks
  13. GDPR Exchange
    1. GDPR Exchange tasks
  14. GDPR File system
    1. GDPR File system tasks
  15. SharePoint Archive
    1. Item versions in SharePoint Archive
    2. SharePoint archive tasks
    3. Opening shortcuts from SharePoint
  16. OneDrive Archive
    1. Item versions in OneDrive Archive
    2. OneDrive Archive tasks
    3. Opening shortcuts from OneDrive
  17. Sharing
    1. Sharing tasks
  18. Teams archive
    1. Item versions in Teams archive
    2. Teams archive tasks
    3. Teams chat archive tasks
    4. Opening shortcuts from Teams

8.2.Recursive folder selection

First, folder selection must be enabled.

Then the user may select the

  • Entire folder structure – by a) a single click into the checkbox of the main parent folder or b) using the Select all folders button
  • Recursive folder structure starting from a parent folder – by a single click on the parent subfolder in the contentACCESS Portal’s navigation pane.

On double clicking the parent folder’s checkbox only the parent will be selected, on third click the already selected folder will be deselected.


Selecting the entire folder structure:

The user may select the whole recursive folder structure by

  • a single click into the checkbox of the main parent folder. The information that the subfolders have been also selected is involved in the grid, and the path is marked with black color.
    Screenshot: Selecting the whole recursive folder structure using the single click option
  • Clicking on the Select all folders icon above the contentACCESS Portal pane:
    Screenshot: Selecting the whole recursive folder structure using the Select all folders icon

Selecting a recursive folder structure starting from a parent folder:

The user may select a folder structure starting from a parent folder

  • by clicking 1x into the checkbox of the given parent folder:
  • use the Deselect all folders icon above the contentACCESS Portal pane to deselect all already selected folders:

    Screenshot: Deselecting the whole recursive folder structure using the Select none icon

Selecting the parent folder without its subfolders:

If the user wants to exclude the child folders from processing and would like to process the selected parent folder only, he has to click the parent folder twice as illustrated on the below displayed screenshot. In this case, the folder path will be marked with a grey color in the grid.

Screenshot: Selecting the parent folder by double-clicking the check box

On third click the parent folder will be automatically deselected. The same can be achieved by clicking the Deselect all folders icon above the pane.

Screenshot: Deselecting the parent folder on third click

It is also possible to select the parent folder and only some of its child folders. To achieve this, double click the checkbox of the parent folder and check the checkboxes of those child folders that you would like to select.

Screenshot: Selecting the parent folder and some of the child folders

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