officeGATE manual version 3.0

By using the search filter the user may quickly find the document what he is looking for. Searching among files stored in the respective officeGATE providers is provider specific. This means, that officeGATE search uses the search engine(s) of the respective provider. Search button is located in the header part of the officeGATE pane.

It is possible to search

a) In all available (available=connected) providers ⇒ in this case select the “All providers” from the “Location” dropdown list, specify the keyword and click “Search“. 3 columns will be listed as a result; a column with icons, a column containing the name of the documents and the last column containing the respective provider (in case of contentACCESS the model name is also visible).

b) In one of the connected providers ⇒ in this case select the desired provider from the “Location” dropdown list, enter the demanded keyword and click “Search”.

c) In the selected node’s content (node=folder or library) ⇒ In this case locate the desired folder/library in the tree view and click on it. Then click on the magnifier mark in the pane to open the search page. The Location will be already preselected. Specify the keyword and click “Search”.

The following use case will demonstrate how to search for contentACCESS related documents in the “Documents” SharePoint library. Select the “Documents” library under the SharePoint node, and click on the magnifier mark ():

Specify the keyword that you are looking for (in our use case “contentaccess”) and click on Search:

9 documents have been found, of which title or text contains phrase “contentaccess”.

Searching on the local disks – indexing options

If the user selects My Computer from the Location dropdown list (i.e. he is searching for a document that is located on a local disk) the “Options” button appears on the search page. With clicking on this button the user may check the local disks that are already indexed.

Note: Only the documents located on the indexed local disks can be searched for.

The following operations are available from the context menu of the searched items (from the search page): Send as attachment* Send as link* Send as ZIP file* Save document(s) locally* Copy document(s) * Open* Open contentWEB* Open parent directory: Click this menu item to open the parent directory of the selected file. This context menu item is available from the search page only. *These features are described in details in chapter Working with nodes and files using the context menu of this guide.