officeGATE manual version 5.0

  1. Introduction to officeGATE
    1. Key features
    2. Software requirements
  2. Getting started
    1. Single installation of officeGATE
    2. Installation of officeGATE in a distributed company environment using Group Policy
    3. XML distribution with GPO in distributed company environment
  3. Launching officeGATE
    1. officeGATE pane’s overview
  4. Connection Settings
    1. Enabling/ disabling providers
    2. Connecting to providers
      1. Connecting to contentACCESS
      2. Connecting to third -party DMS providers (Datengut, Perceptive)
      3. Connecting to SharePoint site(s)
      4. Connecting to Dropbox
      5. Connecting to OneDrive
  5. General officeGATE settings
  6. Offline file access settings
    1. Enabling offline file access
    2. Selecting items for offline access
    3. Updating the offline items based on the online changes
    4. Disabling offline access
    5. Interrupted manual and automated synchronizations
  7. License key activation
  8. Handling with documents using officeGATE
    1. Setting favorites
    2. View selection: Tree view, List view, Collapse all
    3. Searching in officeGATE
      1. Search query language
    4. Working with nodes and files using the context menu
      1. Open contentWEB
      2. Online opening and editing of files directly from officeGATE
      3. Sending attachments/links to the file
      4. Sending ZIP file
      5. Saving document(s) locally
      6. Copying/pasting document(s)
      7. Deleting document(s)
      8. Renaming document(s)
      9. Creating folder(s)
      10. Uploading new file(s)
      11. Folder refresh/provider refresh
      12. Sharing files directly from MS Outlook
        1. Sharing with contentACCESS version 4.2 or older
        2. Sharing with contentACCESS version newer than 4.2
        3. Modifying sharing settings and checking sharing status
    5. Drag&Drop actions
      1. Attaching files to email message
      2. Uploading emails/attachments directly from the mailbox
      3. Manual email archiving using contentACCESS
    6. Handling emails – archive, restore, search
    7. SharePoint data handling
      1. Outlook calendar entry creation
    8. Teams data handling
  9. Troubleshooting

5.General officeGATE settings

General settings of officeGATE allow to set general officeGATE functions such as displaying tooltips, switching between tree view and list view on middle mouse click, drag&drop settings etc. These default settings can be changed in officeGATE settings ⇒ General settings.

Click on the mark in the officeGATE pane and choose Settings…. The officeGATE settings dialog will open. Here switch to the General settings tab. The following functions can be configured here:

  • Show officeGATE panel on startup: If this option is selected, the officeGATE pane will be displayed automatically when opening your Outlook. Otherwise the officeGATE panel will be hidden and you need to click on the officeGATE button (oGATE 9) to show it. (For more information see the section Launching officeGATE.)
  • Show officeGATE in mail compose and read window: If this option is selected, the officeGATE pane will be displayed automatically in any newly opened email message and in the read window. The Show panel / Hide panel (oGATE 9) button will be present.
  • Show treeview tooltips: This feature enables to see the full path, where a certain document is stored. If you go with your cursor on the selected folder in the pane, the path becomes visible.
  • By default Drag&Drop copies to an email message only the link to the selected document. Holding the CTRL key copies the documents itself, if this (4th) option on the General settings page is turned on. Unchecking makes the function work the opposite way.
  • In General settings you can also enable the middle mouse-click, which allows to switch between tree view and list view with clicking the middle-mouse button. For more information about these views check section View selection: Tree view, List view, Collapse all.
  • If the “Close previously opened folders when opening a new folder in tree view” option is checked, then the already opened folders will be immediately closed, when a next folder is opened in the tree view. By default, this option is turned off.
  • Show the item count in the list view: If this option is checked, officeGATE will display the number of items at the bottom of the pane. It is possible to specify the Number of items to load at a time.
  • Language settings are also available in section General settings. The user has the choice to select the language of the application here. It is possible to select either English, German, Norwegian or Chinese (simplified) language from the dropdown list.
  • Note: Language selection is also available by installing officeGATE.
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