4.1.9.GDPR Exchange
When viewing a GDPR Exchange, the following properties can be seen:
- Flag (primary icon) – flags have to be previously set on the server (for example attachments, categories)
- Email preview
- Sender’s email address (or the sender’s name)
- Email subject
- Sent date of the email
Multiselection of the items is available in this model too. If one or more items are selected, you can either share the emails or save them to your device.
The search is also available in the entities, but it’s more limited here than on the Search page. After clicking on the search textbox, the user can filter out the requested files from the folder. Both fulltext and property search works, but all queries need to be added manually. If the search suggestion and hit highlighting is enabled in the Central Administration, the keywords will be highlighted, and the search suggestion will offer options upon typing. For more information, refer to this chapter in the contentACCESS manual.
After clicking on an email, a more detailed view opens.
By clicking on the Show more, the user may look at more information about the participants (sender/recipient) and the attachments (if there are multiple attachments). The attachments can be opened from the attachment list by clicking on the title.
The context menu of the email allows the following actions:
- Share
- Save file – saves the email to the internal storage, the email will then appear on the Saved page
- Reply
- Reply all
- Forward
- Show message – only the text of the email will be displayed
- Close