contentACCESS Portal documentation – version 6.2

  1. What is contentACCESS Portal?
  2. Main contentACCESS Portal functions:
  3. Requirements
    1. Hardware requirements
    2. Software requirements
    3. Other requirements
    4. Supported browsers
  4. Installation
  5. Logging into contentACCESS Portal
  6. contentACCESS Portal user interface
    1. “Connect to” menu
    2. contentACCESS Portal’s navigation pane
    3. Item list and item preview
    4. Layout selector
    5. Download from the item list/item preview in contentACCESS Portal
    6. Hide/show function
    7. Sorting in contentACCESS Portal
    8. User profile page
    9. User interface settings
  7. Search functions in contentACCESS Portal: “Connect to search”, quick search, advanced search, GDPR search
    1. Search query language
    2. “Connect to” search
    3. Quick search
    4. Fulltext search
    5. Advanced search
    6. Periodical search
    7. GDPR search
    8. Editing Quick, Basic and Advanced search criteria
    9. eDiscovery process
  8. Folder selection methods
    1. Multi-selection
    2. Recursive folder selection
  9. Tasks supported by entities (models)
    1. Enabling/disabling tasks
    2. Create report
    3. Share item(s)
    4. Legal hold
    5. Tasks list
    6. Tasks page
    7. Download of export actions
    8. Manifest file and its settings
  10. File System Archive
    1. File versions
    2. File Archive tasks
  11. Email Archive
    1. Email Archive tasks
  12. GDPR Application
    1. GDPR Application tasks
  13. GDPR Exchange
    1. GDPR Exchange tasks
  14. GDPR File system
    1. GDPR File system tasks
  15. SharePoint Archive
    1. Item versions in SharePoint Archive
    2. SharePoint archive tasks
    3. Opening shortcuts from SharePoint
  16. OneDrive Archive
    1. Item versions in OneDrive Archive
    2. OneDrive Archive tasks
    3. Opening shortcuts from OneDrive
  17. Sharing
    1. Sharing tasks
  18. Teams archive
    1. Teams archive tasks
    2. Teams chat archive tasks
    3. Opening shortcuts from Teams

7.4.Fulltext search

Note: For more information about the search query language, please read this section.

The fulltext search allows the user to search in the entity, which he selected in the Connect to dropdown list – archived mailbox, File archive root, SharePoint archive root site, or archived Teams and Teams chats.

If you move your cursor over the Type search text here… field, a pop-up with some search filtering options and recent search will appear. If the Enable search suggestions option is turned on in System settings, the system will suggest words to search for when the user starts typing.

If the user has access to more than just one entity, he gets the option to Search everywhere – it will allow him to search in all the entities he has access to. If the user has access to only one entity, Search everywhere is not enabled.

Note: When searching in multiple archives, the sorting of results may be a bit “out of order”. The reason is that the search engine is not able to merge and sort data coming from multiple sources(archives) and sorts results from every archive separately.

If the user does a search using Search everywhere and there are models which support Fulltext search and also those which don’t, a result mode selector will be visible. If the user selects Fulltext, it will search only in models which support Fulltext search. If the user selects Classic, it will search in models which support other types of search, except fulltext. For more information about this setting, read this section of the manual.

Note: If Enable hit highlighting is turned on in Central administration, the located words will be highlighted with a yellow color.
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