contentACCESS Portal documentation – version 6.2

  1. What is contentACCESS Portal?
  2. Main contentACCESS Portal functions:
  3. Requirements
    1. Hardware requirements
    2. Software requirements
    3. Other requirements
    4. Supported browsers
  4. Installation
  5. Logging into contentACCESS Portal
  6. contentACCESS Portal user interface
    1. “Connect to” menu
    2. contentACCESS Portal’s navigation pane
    3. Item list and item preview
    4. Layout selector
    5. Download from the item list/item preview in contentACCESS Portal
    6. Hide/show function
    7. Sorting in contentACCESS Portal
    8. User profile page
    9. User interface settings
  7. Search functions in contentACCESS Portal: “Connect to search”, quick search, advanced search, GDPR search
    1. Search query language
    2. “Connect to” search
    3. Quick search
    4. Fulltext search
    5. Advanced search
    6. Periodical search
    7. GDPR search
    8. Editing Quick, Basic and Advanced search criteria
    9. eDiscovery process
  8. Folder selection methods
    1. Multi-selection
    2. Recursive folder selection
  9. Tasks supported by entities (models)
    1. Enabling/disabling tasks
    2. Create report
    3. Share item(s)
    4. Legal hold
    5. Tasks list
    6. Tasks page
    7. Download of export actions
    8. Manifest file and its settings
  10. File System Archive
    1. File versions
    2. File Archive tasks
  11. Email Archive
    1. Email Archive tasks
  12. GDPR Application
    1. GDPR Application tasks
  13. GDPR Exchange
    1. GDPR Exchange tasks
  14. GDPR File system
    1. GDPR File system tasks
  15. SharePoint Archive
    1. Item versions in SharePoint Archive
    2. SharePoint archive tasks
    3. Opening shortcuts from SharePoint
  16. OneDrive Archive
    1. Item versions in OneDrive Archive
    2. OneDrive Archive tasks
    3. Opening shortcuts from OneDrive
  17. Sharing
    1. Sharing tasks
  18. Teams archive
    1. Teams archive tasks
    2. Teams chat archive tasks
    3. Opening shortcuts from Teams

6.9.User interface settings

contentACCESS Portal’s user interface settings are available on the UI Settings page. The page can be opened with clicking on the Settings menu item…

…and switching to UI in the left pane of the settings page.

The UI Settings page features the following configuration options:
Model settings
Display settings of the available models can be changed by clicking on the respective window.

Screenshot: Email archive model settings

Common settings – in this section setting that are common for all entities can be set:

  • Default search mode
    The admin can specify what search mode will be used by default when a user searches in multiple models which support both full-text and legacy search. There are two options for this setting: Full-Text or Classic.
  • Default language
    The admin can set the default contentACCESS Portal language for the users. If the Browser language is selected and the contentACCESS Portal supports that language (has a translation), it will use the users browser language. If the contentACCESS Portal doesn’t support it, then English will be used as default.
  • Active and inactive items
    The admin can set which items should be visible by default for the users. There are three options:
    – Show active only
    – Show inactive only
    – Show all
  • Show item count
    The administrator can choose if the item count of folders will be displayed or not. If the administrator chooses not to display it, the system won’t have to query the item count from a folder.
  • Load entities to Connect to menu
    If the administrator chooses not to load the entities, the user will be redirected directly to the Browse menu after clicking on the Connect to menu.

GDPR search
Here it is possible to change the predefined patterns that are used by GDPR search.

Table view column configurations (1) – allows to set which columns will be displayed in the grid (in standard view and advanced search view)
Quick search fields (2) – quick search criteria may be enabled/disabled here
Basic search fields (3) – basic search criteria may be enabled/disabled here
Advanced search fields (4) – advanced search criteria may be enabled/disabled here

The default UI Settings table may be reset easily via the Reset button located at the top of the page.

If some changes are made, they need to be saved using the Save settings button in the upper right corner. If the user has made some changes without saving, he will be notified when leaving the page.

Quick, basic, and advanced search field settings are described in more detail in chapter Editing Quick, Basic and Advanced search criteria of this guide. Now only the Table view column configurations will be described.


Table view column configurations

Table view column configurations allow to set which columns will be displayed in the item’s grid.

  • Hiding/Unhiding columns
  • Visible columns may be hidden for a model (e.g. Email archive model) by clicking on the cross mark (contentWEB30) in the table of Visible columns. Clicking the check mark (contentWEB31) in the Hidden column makes it work the opposite way. Columns that were set to Visible/Hidden are shifted to the appropriate column in the grid.

  • Column settings

Column settings can be edited with clicking on the cog mark located next to the given column name (e.g. “From” as on the picture below).

Note: Only the visible column’s settings can be edited.



By clicking on the cog mark, the settings dialog of the selected column opens.

It is possible to configure the following values in this dialog:

  1. Title – allows to change the title of the column in the grid (e.g. Sender as on the screenshots)

  2. Visibility – allows to set in which views will be the given column available; in standard view, in advanced search view or always

  3. Note: By default, the “From” and “Date” columns are turned on in the Advanced search view only.

  4. Sortable – allows to set if the items will be sortable based on this column

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