contentACCESS Portal documentation – version 6.2

  1. What is contentACCESS Portal?
  2. Main contentACCESS Portal functions:
  3. Requirements
    1. Hardware requirements
    2. Software requirements
    3. Other requirements
    4. Supported browsers
  4. Installation
  5. Logging into contentACCESS Portal
  6. contentACCESS Portal user interface
    1. “Connect to” menu
    2. contentACCESS Portal’s navigation pane
    3. Item list and item preview
    4. Layout selector
    5. Download from the item list/item preview in contentACCESS Portal
    6. Hide/show function
    7. Sorting in contentACCESS Portal
    8. User profile page
    9. User interface settings
  7. Search functions in contentACCESS Portal: “Connect to search”, quick search, advanced search, GDPR search
    1. Search query language
    2. “Connect to” search
    3. Quick search
    4. Fulltext search
    5. Advanced search
    6. Periodical search
    7. GDPR search
    8. Editing Quick, Basic and Advanced search criteria
    9. eDiscovery process
  8. Folder selection methods
    1. Multi-selection
    2. Recursive folder selection
  9. Tasks supported by entities (models)
    1. Enabling/disabling tasks
    2. Create report
    3. Share item(s)
    4. Legal hold
    5. Tasks list
    6. Tasks page
    7. Download of export actions
    8. Manifest file and its settings
  10. File System Archive
    1. File versions
    2. File Archive tasks
  11. Email Archive
    1. Email Archive tasks
  12. GDPR Application
    1. GDPR Application tasks
  13. GDPR Exchange
    1. GDPR Exchange tasks
  14. GDPR File system
    1. GDPR File system tasks
  15. SharePoint Archive
    1. Item versions in SharePoint Archive
    2. SharePoint archive tasks
    3. Opening shortcuts from SharePoint
  16. OneDrive Archive
    1. Item versions in OneDrive Archive
    2. OneDrive Archive tasks
    3. Opening shortcuts from OneDrive
  17. Sharing
    1. Sharing tasks
  18. Teams archive
    1. Teams archive tasks
    2. Teams chat archive tasks
    3. Opening shortcuts from Teams

14.1.GDPR File system tasks

By default, the following actions can be run on the selected GDPR File system items/folders using the toolbar buttons:

      1. Refresh
      2. Export selected item(s) as a ZIP file
      3. Create report
      4. Share

The GDPR File system tasks can be disabled/enabled in the Administrator’s settings on the Task types tab. For more information read the section Enabling/disabling tasks.

It is possible to select

  • the whole folder structure on the root,
  • a recursive folders structure
  • child folders
  • and items to process

For more information refer to the section Folder selection methods.

Refresh
This option should be used if any items have not been displayed in the item list yet, and the list of items should be reloaded.

Export selected item(s) as a ZIP file
To export GDPR File system item(s)/folder(s) as a ZIP file, select the desired item(s) from the list view (or select the node(s) in the left side pane) and click on the Export selected item(s) as a ZIP file button located above the list view. The exported items are zipped in the background (on the server side). On the screenshot below we have selected the Root folder (including all its subfolders) to be exported into ZIP:

The exported items/folders can be downloaded from the Task list. For more information, refer to the section Download of export actions.

Create report

Read more about this feature here.

Share item(s)
With this option, you can easily share links pointing to the selected items, which can be later sent to other users.

Read more about this feature here.

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